9 Professional Synonyms for “Call Me When You Get a Chance” (With Samples)

Sometimes, requesting a phone call can seem difficult without sounding pushy.

This article explores nine polite and professional alternatives to the phrase “call me when you get a chance.” Each option caters to different scenarios, offering flexibility while maintaining courtesy.

Is It Professional to Say “Call Me When You Get a Chance”?

Generally, the phrase “call me when you get a chance” leans more towards being polite and professional but has an informal tone. It implies a level of comfort and flexibility between the sender and recipient, making it suitable for environments and situations that are not overly formal.

This phrase is best used in situations where there is a pre-established rapport or understanding between the parties. It fits well within communications among colleagues who interact frequently, with clients you have a relaxed relationship with, or with partners who appreciate a less formal approach. The ideal communication channels for this phrase are email and text messages, where a lighter tone is often more acceptable.

Here is an email example:

Hi Mark,

I wanted to discuss the new project timeline with you. Call me when you get a chance, I believe we can sort out the details quickly.

Best regards,
Sarah

Now, let’s consider the pros and cons of using this phrase.

Pros:

• Signals flexibility, indicating that you’re considerate of the recipient’s time.
• Establishes a friendly tone, making the conversation less intimidating.
• Implies a level of existing rapport and trust between parties.

Cons:

• May be seen as too casual in very formal business contexts.
• Lacks specificity, which could lead to delays if the recipient is particularly busy.
• Could be perceived as too vague, lacking urgency or importance.

While “call me when you get a chance” is effective in many scenarios, one might consider using an alternative phrase to convey urgency more clearly, to sound more formal, or to provide a specific timeframe for the call.

9 Other Ways to Say “Call Me When You Get a Chance”

Looking for a more specific way to ask someone to call you? Here are nine professional synonyms that can help streamline your communication:

1. Please call me at your earliest convenience

This alternative is more formal and professional than the original phrase. It clearly expresses urgency but does so politely, emphasizing respect for the recipient’s time. This makes it suitable for business and formal contexts where time sensitivity is key.

This synonym works well in professional emails or messages where a timely response is important but you want to remain courteous. It’s ideal for communicating with colleagues, clients, or superiors who have busy schedules. This phrase is best used in emails or formal messages.

Here’s a sample email:

Hi Emily,

Regarding the upcoming project deadline, I have some important updates to share. Please call me at your earliest convenience, so we can discuss the details.

Warm regards,
Tom

2. Please call me when you’re available

This option is slightly more informal than the first but still maintains a polite and professional tone. It leaves the timing entirely up to the recipient, which can be ideal in situations where you wish to convey flexibility.

This phrase is especially useful when you’re dealing with people whose schedules you’re unsure of. It’s respectful and appropriate for workplace emails, but lighthearted enough for less formal interactions. It works well in emails or messages to colleagues and clients alike.

Here’s how you might use it in an email:

Hi Alex,

Just finished reviewing our quarterly reports and noticed a few discrepancies. Please call me when you're available to go over these figures together.

Best,
Jordan

3. Please let me know when you are available for a call

This alternative is professional and formal, suggesting a willingness to cater to the other person’s schedule while placing importance on the upcoming call. It demonstrates respect and patience, making it an excellent choice for communicating with clients or higher-ups.

It’s particularly apt for instances where establishing a mutual time is crucial, without imposing urgency. Ideal for emails, it suits interactions with colleagues, superiors, or clients, especially when planning discussions involving detailed topics.

Here is a short example:

Dear Ms. Thompson,

In preparation for the end-of-year financial review, I believe we should discuss some key points. Please let me know when you are available for a call.

Regards,
Keith

4. Let’s schedule a call at a time that works for you

This phrase is informal but polite, offering a collaboratively-minded approach. It gives the recipient the power to choose the time, emphasizing flexibility and convenience for them. This wording is perfect for casual business environments or when communicating with peers.

This synonym is best used when you wish to show deference to the recipient’s schedule without sacrificing urgency. It’s effectively employed in emails or direct messages to colleagues or clients with whom you have an amicable relationship.

Email example:

Hey Sam,

We need to chat about the new marketing strategy soon. Let’s schedule a call at a time that works for you. 

Cheers,
Mia

5. Please call me as soon as you can

This option adds a bit more urgency than the original phrase while still being polite. It signals that the matter is important without being too imposing. It’s a great balance between formality and informality, making it versatile for various communication channels.

It suits scenarios where an immediate response is beneficial but not mandatory. Whether used in emails to team members or messages to partners, it conveys the need for a timely discussion without applying too much pressure.

For example:

Hello Connor,

I’ve encountered an issue with the client project that demands quick attention. Please call me as soon as you can so we can address it together.

Best,
Harper

6. Please call me when you have a moment

This alternative is friendly and informal, perfect for when you want to imply no rush in the request. It’s very polite and suggests that the call could be brief, which might encourage a quicker response.

It’s particularly effective for follow-up calls or minor updates where detailed discussions aren’t necessary. This wording is favorable in emails or messages to colleagues and acquaintances with whom you have a friendly rapport. It keeps things light and unpressurized.

Here’s an email example:

Hi Jamie,

There’s a small update regarding our meeting location I need to share. Please call me when you have a moment.

Best,
Robin

7. Please reach out to me by phone when possible

This phrase is professional and leans towards the formal side, indicating a clear preference for a phone conversation over textual communication. It’s slightly indirect, which can be seen as considerate, respecting the recipient’s time and priorities.

This choice is most suitable for formal business settings, particularly when discussing sensitive information that’s better suited for a call. It’s best directed at clients, stakeholders, or team members when written in emails or formal messages.

Example:

Dear Dr. Richards,

In light of the recent developments in our research, I think it's crucial we discuss the next steps. Please reach out to me by phone when possible.

Sincerely,
Leah

8. Please call me when you have time

While still polite, this phrase is the most open-ended and informal of the lot. It’s perfect for relaxed conversation requests that don’t convey urgency. This alternative would be best for casual business communications or with colleagues you’re friendly with.

It fits when the call’s content isn’t urgent or requiring immediate action. Ideal for less formal emails or messages, it works great with team members, friends at work, or long-term clients you’ve built a rapport with.

An example email:

Hey Linda,

There’s an idea for the project I’d love to run by you. Please call me when you have time, it’s nothing urgent but definitely exciting!

Thanks,
Oscar

9. Available for a call if you have a spare moment

This is the most laid-back and informal option, great for implying a very low-pressure request. It’s extremely polite and casual, suggesting that the call is not urgent and entirely at the recipient’s convenience.

This phrasing is well-suited for casual or internal business communications where there is an established relationship of trust and informality. It is perfect for catching up, informal updates, or just checking in with colleagues or friends at work. This phrase fits nicely into texts or quick messages.

Email example:

Hi Ben,

Quick update on my end regarding the design changes. Available for a call if you have a spare moment, just to go over the details.

Best,
Danielle

Final Thoughts

Choosing the right way to ask someone to call you back is important for clear and polite communication. The nine alternatives provided can help you pick the best phrase based on how formal or urgent your message needs to be. Whether you’re talking to a boss, a colleague, or a client, there’s an option that fits the situation.